Elevate Your Workspace: Unleashing the Benefits of Office Cleaning

When engaging an office cleaning service, you want them to succeed. Creating a task checklist gives them clear instructions on what you need them to achieve. Walk them through the office and discuss the list to ensure you are on the same page. Be honest about past failures and highlight the areas causing the most issues.

Ask for their advice to learn how they would tackle your pain points. This is important because it tells you more about the cleaning team and their methods. It also ensures that they provide customized solutions for your needs.

To help your office cleaners complete their tasks, follow these office cleaning tips:

• Ensure all desks and workspaces are clear of paperwork and files at the end of the day so the cleaners can do their jobs
• Post a lunchroom fridge cleaning schedule once a week, letting staff know cleaners will toss anything left in the fridge on Friday evening
• Sanitize electronics and frequently touched surfaces in the office to reduce the spread of germs for a cleaner workplace.
• Use your cleaning routine checklist to identify areas not being cleaned and discuss them immediately with your office cleaning service to ensure they continue to meet your expectations
• Create a periodic cleaning schedule beyond daily cleaning for important items such as quarterly carpet cleaning and hard-surface flooring stripping/waxing, bi-weekly window cleaning, weekly fridge cleaning, etc

If your office has a hybrid schedule, it is critical to ensure proper sanitization and disinfection processes are in place for shared workspaces. Therefore, hybrid office cleaning often calls for team contribution, such as sanitizing workstations when a shift ends. Consider specialty cleaning services such as day portering to keep the office clean throughout the day. If your schedule includes downtime when the office is empty, you might have a deeper cleaning process scheduled for days when no one is working on site instead of daily cleaning. Speak to your office cleaning services and ask what cleaning strategy they recommend.

Clutter contributes to organizational issues and creates a hectic, unproductive work environment. Identify areas of the office prone to clutter and work with your office cleaning service to create a decluttering strategy to organize your office for good.

• Involve all departments: Have a department representative or “champion” identify items in cluttered areas their team is responsible for. Have them indicate what they need, what can be recycled or thrown away, and items of importance not used daily that can be stored elsewhere.
• Sort the rest: Once most items are accounted for, take photos of anything left, and email them to the team. Hopefully, people can claim most items and help resolve the clutter.
• Dispose of garbage: Have your cleaning company pack up unwanted items and dispose of them safely.
• Find a logical place for everything: Consider the entire office and find areas closest to each department for storage, such as filing cabinets, shelving units, lockers, bins, etc. Have each department organize their items and store them to suit their needs. Anything deemed necessary but not required for everyday use can be stored offsite or in a general office storage area out of sight.
• Go paperless: Consider going digital if you have excess paper documents. Digitization creates a more efficient electronic document storage system to free your office of unnecessary paper, maximizing space for more productive use.
• Identify visual clutter: Visual clutter, like hectic wires across the ceiling and down the walls, contributes to clutter. Speak to the person responsible for the wiring, whether a custodian or an IT person and ask them to provide a solution to keep the wires out of sight. This will ensure the office is safe while creating a less hectic environment. Another example might be messy waiting and reception rooms. Have someone such as a day porter help keep the area tidy, straightening magazines, clearing away coffee cups, etc.
• Create organizational processes: Once everything is organized, create policies such as company-wide labeling and file naming protocols, individual workspace cleaning rules, common area use rules, etc., to support your cleaning services so they can work effectively.

Here we answer common questions about cleaning in the City of Brotherly Love.

Learn more by visiting the Office Cleaning Services page.

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